Job Vacancy: Office Administrator

Scope of Duties:

The position’s responsibilities include the handling of various administrative duties. Additionally, the position provides administrative support to various company’s departments/companies, as required. Handles confidential information. Communicates verbally and in writing ensuring that all administrative duties and responsibilities are completed accurately and delivered with high quality and in a timely manner.


Duties & Responsibilities:

Administrative support to PSL and other departments as needed:

  • Handles telephone calls
  • Receives and distributes all company mail and documents/packages to the fleet
  • Performs travel arrangements such as tickets, hotels, taxis, prepayment requests as needed
  • Coordinates the planning of meetings through the various meeting rooms
  • Monitors the daily in and out log for PSL
  • Handles other admin duties as requested by the General Manager, Marine/Safety & Quality Manager and Crewing Supervisor
  • Provides administrative assistance to the PSL such as filing of documents, monitoring cards, etc.
  • Handles additional duties assigned by the Administration Supervisor
  • Prepares expense reports i.e., submitting visa expenses
  • Creating requisitions for the Office, follows up and distributes invoices in Danaos system
  • Responsible for office supplies (i.e. ordering office stationery, groceries etc.)
  • Supplier registration in M-Files and Microsoft Outlook



  • Assists Crewing Department in invoice handling for various products and services purchased
  • Coordinates the training requirements of seafarers as per the Company’s Training Matrix.
  • Handles travel arrangements and transportation for the crew.
  • Updates crew documentation and registers in Danaos Software
  • Keeps various crew records, such as Captain’s Vacation Plan, Cadet Schedule etc.


Training Center

  • Executes all customer and administrative tasks relating to the training center



  • Handles travel arrangement requests i.e. flights, accommodation, transportation etc.
  • Prepares expense reports i.e. submitting visa and cash expenses
  • Handles other Marine tasks as assigned by the General Manager or Marine/Safety & Quality Manager


Required Qualification:

  • A degree or equivalent qualification from a tertiary institution recognized within a relevant field of Office or Business Administration or Secretarial Studies or related subject (minimum three years program) will be considered as an advantage.
  • At least three (3) years of working experience in a similar position.
  • Ability to administer and work under pressure.
  • Ability to adhere to deadlines.
  • Have a proactive approach.
  • Possesses a strong sense of ethics and accountability.
  • Strong communicator with excellent analytical, verbal, and written skills.
  • Good organizational and problem-solving skills.
  • Strong English and good Greek language communication skills, both written and verbal.
  • Computer literacy.


To apply for this vacancy, kindly send your CV to:


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